We live on the run and in the age of social networks, a fatal combination when it comes to relating in conventional ways. The written letter passed to a better life and now it is the email that occupies its site. We allow ourselves the freedom to write an e-mail with the same freshness and same impudence that we do in WhatsApp and … error!
10 mistakes that we always make in emails
1 – Editorial SMS style
Even if they are the same keys and even the same device you are going to use, the functionality is radically different. Flee from messages like "Ola Sandra, k tal? 🙂 "because they are not accepted by the formal drafting rules in an email . Do not ever forget that, although it is not a physical treatment, you can be addressing someone with a ladder above yours …
Another very common mistake is to abuse the "yoisme" in the presentation of the message. Suffice with a direct and concise statement that presents you before falling into the monologue trap and that all yours is the best and all good.
3- The e-mail address
This error could be the jewel in the crown: the address you use in your email . That is: "[email protected]" or "[email protected]" leave them for your friends. You need a more serious, more formal nomenclature that does not scare the recipient. Your full name, initials or personal information are recommended.
4- The signature
Are you attracted to signatures? elegant, concise and striking right? Well, the email is not different from what you do with your fist and pen. There is also an infinity of programs (paid and free) that allow you to automate signatures in the e-mail. What is recommended is the name, contact details, links to your website or company and an attractive logo.
5- The empty subject
Send an e-mail without subject is like going to the doctor without saying at the counter what happens to you . It is a great failure that we usually commit, despite the visual alerts that the electronic system spits us out for you to write. It should be clear, direct, short and striking, since it will be the first approach you have with the recipient.
6- The famous referrals
Do not resubmit emails! Give a lousy image of ourselves for not bothering to open a new message to respond appropriately, or simply to make original response to the recipient.
Chaos is bad for emails. Structuring the message we are going to send is key so that the answer earns points. The order of the paragraphs must have coherence and hierarchy in terms of the importance and goal of our message. Do not stain the email with too long a text or write a single sentence.
8- Courtesy rules
If you like it good treatment in real life, in the virtual should be much better. There are some basic rules of formality and courtesy at the time of greeting and dismissing to your recipient. The "Dear" or "Sincerely" would be the kings of the email, but you can always modernize the style with synonyms that do not lose the correct treatment.
9- Mass shipments
It is another mistake that we make and maybe it is one of the main problems of why sometimes they do not answer us . The recipient wants prominence, authenticity and that is the more personalized, better.
10- The book of Don Quixote
The extension that we write within the email is crucial. He is very tired and little liked, as the traditional motto would say. Put yourself in the opposite place, nobody likes to read an extract of Don Quixote when they send you a WhatsApp, because in the mails, idem.
Have you ever committed any of these errors? What others do you know and think we should try to eliminate?
Share these common mistakes of the mails with all your friends!